A filename can tell you what someone called a document. It can’t always tell you whether it’s the right one.
Contract negotiations generate versions. Documents move between internal teams, counterparties, and outside counsel. Changes are made. New files arrive. Before long, several documents appear to be current, and filenames such as “Final,” “Final 2,” and “Final Revised” aren’t much help.
Finding the latest version solves one part of the problem. Contract teams still need to know what changed along the way.
Keep the document history together
Contracts 365 lets users upload a new version of a contract document while maintaining its version history. Comments can be added during the upload, creating a clearer record of when a version was introduced and why.
Keeping those versions connected to the contract record gives users a consistent place to review the document’s history. Instead of treating every revision as a separate file, the latest agreement remains connected to the versions that came before it.
See what changed
Contracts 365 can also compare document versions and highlight the differences in a document prepared for review. The comparison can identify changes even when Track Changes wasn’t enabled.
That helps reviewers focus on the language that changed instead of rereading the entire agreement or relying on someone else’s summary. It also reduces the chance that an important revision will be overlooked because the filename looks familiar.
“Final” should describe the document’s status. It shouldn’t be something everyone has to take on faith.
Version Control & Document Comparison helps contract teams identify the current document and understand how it got there.
Ready to Bring Contract Versions Under Control?
Contracts 365 is powerful contract management software for businesses that use Microsoft 365. See how Version Control & Document Comparison can help your organization maintain document history, review changes, and work from the right agreement.
Request a demo and experience the power of Contracts 365 today.
