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30-SECOND CONTRACTING

What can you do in 30 seconds or less?

At Contracts 365®, we believe in putting users first. Because when apps are simple and intuitive to use, people love using them. That’s why “The 30-Second Contract Imperative” is so important. It’s a powerful experience design principle that ensures any user in your organization—from a salesperson to the CEO—can perform essential contracting tasks in 30 seconds or less.

01

Request a Contract

Organizations spend significant time processing specific types of contracts. They typically include Non-Disclosure Agreements (NDAs), Confidentiality Agreements (CDAs), Master Services Agreements (MSAs), Amendments, and Statements of Work (SOW).

By simplifying and automating the process of requesting and routing a contract, you can save business users and contract professionals dozens of hours of effort every week.

Focused User Interface

Contracts 365 is designed to display only the information users need or have permission to see, so they can focus on their high-value tasks.
Well-Designed Forms Speed Completion

A “slow reveal” (or what software designers call “progressive information disclosure”) helps guide users through tasks. After they select or enter data in a field, Contracts 365 reveals what’s needed next (and only what’s needed next) based on the context and the system’s embedded logic—for faster, more accurate form completion.
Automatic Contract Creation

Allows users to quickly create contracts that follow an organization’s standard clauses and pre-approved language.
Automated Approval Workflows

Once the contract is created or submitted, contracts are automatically routed for approvals and review.

Faster Revenue Recognition

Closing deals faster means faster revenue recognition—and quicker cash collection.
Reduced Burden on Legal

Automated contract creation materially lessens the burden on your legal team.
Less Errors

Use of templates and standard clauses reduces common errors made in the contract creation process while improving efficiencies.
Improved Experience

Self-service capability improves the experience for internal users, customers, vendors, and more, making it incredibly easy to do business with your company.

02

Find a Contract

For many organizations, simply finding, opening, and reviewing a contract is anything but easy. And it’s important to keep in mind, when business users search for a contract, they typically are not only looking for an agreement—they have questions that they’re trying to answer. Do we have an existing relationship with a vendor or customer? Do we already have a contract in place? What are the business terms involved?

That’s why we designed our search functionality to help users get the information they need fast. And we take it one step further and provide easy access to the information necessary to help users answer questions in advance.

Central Repository

Keeps documents in one, well-organized and secure space for ease of access and to ensure there is a single source of truth for all company contracts.
Easy-To-Use Dashboard

Puts search functionality front and center at all times.
Robust Search

Provides users with document-level search capabilities.
Permission-Based Access

Security-based results ensure users can only access what they have permission to see.

Reduce Burden on Management and Approvers

By enabling quick email functionality, you can lessen the burden on everyone involved in the approval process—from legal to business users to management.
Meet Deadlines and Speed Revenue

Allowing users to approve contracts and progress tasks easily ensures that approvals are received in a timely manner, and important deadlines are met
User Adoption

The easier you make the system to use, the more likely your users are to use it, and to follow important contract processes.

03

Get Contract Status

“Where’s my contract?” That one question may be the single most valuable piece of information a contract manager can provide. And some contract managers have to answer that kind of question dozens of times a week. What’s the approval status? What’s holding it up? When will it be approved?

With Contracts 365, not only will contract professionals have immediate access to this information—so will business users. With just a click, they can see where their contract is in its approval process, and any remaining approvals which need to take place.

Central Repository

Having everything in a secure, central repository makes it easy to keep everyone aligned and up to date on a contract’s status.
End-to-End Visibility

This is the hallmark of effective contract lifecycle management—helping everyone know where in the workflow a contract currently is, from request to negotiation to execution and beyond.
Self-Service Functionality

Allows users to answer many of their most pressing questions, without bothering the legal teams.
Projected Timelines and Completion Dates

Using predictive modeling and internal Service Level Agreements, users can see a timeline of how long contract workflows will (and should) take to complete.

Reduced Burden on Legal

By reducing calls and emails you can materially lessen the burden on your legal team.
Identify Bottlenecks

With at-a-glance visibility of a contract status, you can see where workflows get hung up.
Meet Deadlines and Speed Revenue

Contract visibility helps your team stay on track, meet critical timelines and recognize revenue faster.
Aligns Stakeholders

Workflow transparency ensures everyone on the team is informed and up to date on a contract’s progress.

04

Approve a Contract

Contracts 365 is designed to “meet users where they are”—that means leveraging the productivity and collaboration tools they already use, including Microsoft Word, Outlook, Dynamics 365, Salesforce, and more. This is especially true for workflow-related tasks, where users are often notified via email about things that need their attention, and they can act immediately.

For contract managers, this would be in your contract management application. For salespeople, it might be their email or CRM. While executives would likely receive and approve in email—either on laptop, tablet, or mobile device.

Instant Alerts & Notifications

Ensures approvers are immediately notified when a contract needs their attention.
Microsoft 365 Integrations

Meets users where they work, so they don’t have to log into or monitor their CLM application.
A Well-Designed Task

Process provides relevant and highly streamlined information to approvers, when and where they need it, so they can make informed decisions quickly.
Reminders and Escalations

If you forget or are just busy when the request arrives, the system will automatically remind you about what needs your attention.

Reduce Burden on Management and Approvers

By enabling quick email functionality, you can lessen the burden on everyone involved in the approval process—from legal to business users to management.
Meet Deadlines and Speed Revenue

Allowing users to approve contracts and progress tasks easily ensures that approvals are received in a timely manner, and important deadlines are met.
User Adoption

The easier you make the system to use, the more likely your users are to use it, and to follow important contract processes.

05

Using CRM for Contract Management

For salespeople, you need to take the concept of “meeting users where they are” one step further—or should we say, closer. Most salespeople today leverage customer relationship management (CRM) software like Microsoft Dynamics 365 or Salesforce. That’s why it’s critical for your contract lifecycle software and CRM systems to work well together.

Seamless Integration

Contracts 365 puts all your contract data right at your fingertips, without leaving Salesforce or Dynamics 365.
Auto-Populated Values

Contract information is instantly added to contract requests for greater accuracy and faster completion.
Easy, Intuitive Interface

Leverage software your sales people know, use and are highly familiar.

Lessen Your Time to Close

By enabling your sales team to request contracts right from their CRM, they can do so quickly, reducing their time to close.
Reduce Errors

Because data is automatically synched between your CRM and CLM, contract errors are reduced and even eliminated.
Reduce Burden on Legal

Allowing users to see their contracts and the status of their contracts from their CRM reduces questions posed to Legal.
User Adoption

By putting all the information that your sales team needs right where they are ensures they are more likely to use the system

eBook-Building-the-business-case-for-your-new-contract-management-system

EBOOK

Building the Business Case For Your New Contract Management System

See what it takes to effectively communicate the benefits Of a Contract Lifecycle Management solution across your organization to generate support and gain buy in.