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CONTRACTS 365 ADD-ON MODULES

Property Management

Contracts 365® Property Management Module is purpose-built for large property management, investment, and development companies in any type of real estate market. A seamless extension of Contracts 365, the Property Management Module offers comprehensive tools to manage the lifecycle of real estate contracts across diverse portfolios.

From leases and vendor agreements to construction and financing contracts, Property Management Module ensures efficiency, compliance, and accuracy to enable better decision-making and risk mitigation—while reducing administrative burdens, maintaining compliance, and maximizing ROI through advanced automation and analytics.

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Features

Centralized Lease and Contract Repository
  • Manage commercial and multifamily leases, vendor agreements, and development contracts in one platform for both property-specific contracts as well as corporate contracts that are applicable for internal operations or across a broad collection of properties.
  • Advanced search and filter options for fast access to specific contracts or key clauses.
  • Version control and audit trails track contract changes and ensure document integrity.
AI-Powered Metadata Extraction
  • Use AI to automatically extract key data points such as lease terms, rent escalations, tenant obligations, and renewal options.
  • Accelerate contract reviews with automated identification of critical clauses and deadlines.
  • Reduce errors in manual data entry and streamline compliance tracking.

Portfolio-Wide Visibility and Insights
  • Real-time dashboards display critical portfolio data, including lease performance, occupancy rates, and upcoming expirations.
  • Consolidated views of multi-property portfolios for better strategic planning.
  • Advanced analytics to identify underperforming assets or renegotiation opportunities.
Lease Lifecycle Management
  • Automated workflows for lease drafting, review, approval, and execution.
  • Renewal and expiration tracking with customizable notifications for proactive management.
  • Support for complex commercial lease terms such as percentage rents, and escalation clauses.
Construction and Development Contract Management
  • Upload and link non-typical contract data such as board resolution minutes, financial statements, compliance reports, invoices, project charters, or audit logs.
  • AI-powered metadata extraction to automatically identify and tag critical details from uploaded documents.
  • Support for a wide range of file types, including PDFs, spreadsheets, and multimedia files.
Vendor and Supplier Management
  • Track and manage vendor contracts, SLAs, and compliance certifications.
  • Automated reminders for renewals and compliance requirements.
  • Streamlined workflows for onboarding and maintaining vendor relationships.
Advanced Workflow Capabilities for Acquisitions and Property Sales
  • Workflows can support complex real estate transactions, including property acquisitions, mergers, and divestitures.
  • Automated task assignments for due diligence, contract review, and stakeholder approvals.
  • Centralized tracking of critical transaction documents such as purchase agreements, title deeds, and financing contracts.
  • Milestone-based notifications to ensure smooth progress through acquisition or divestiture phases.
  • Integration with financial and legal systems to streamline valuation analysis, compliance checks, and closing processes.
  • Post-transaction workflows for seamless integration of newly acquired properties or transfer of divested assets into existing systems.
Compliance and Risk Mitigation
  • Built-in compliance and obligation tracking.
  • Automated alerts for critical compliance deadlines or missing documentation.
  • Tools for ensuring requirements such as insurance, zoning, and legal requirements are met.
Role-Based Access and Collaboration
  • Available integration with property management (Yardi, RealPage, etc.), accounting, and CRM platforms.
  • Unified workflows across your technology stack to eliminate data silos.
Seamless System Integration

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INDUSTRY SOLUTIONS GUIDE
Contracts 365 for Property Management

In the dynamic world of real estate and multi-family home management, being able to manage large volumes of contracts efficiently and accurately is paramount. And contract management that's built for property management can make all the difference.

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Optimize your team’s contract lifecycle management with Contracts 365.